Lifecycle from draft to renewal. 30/60/90-day alerts assigned to a named owner. Spend tracked against the services each contract supports — not the cost centre that paid for it. Auto-renewal flagged before it triggers.
“The auto-renewal triggered last quarter cost us £180k we hadn’t budgeted. That can’t happen again.”
§ CFO, mid-market financial servicesFrom draft through execution to renewal — nothing falls through the cracks because nothing depends on someone’s memory.
Draft → review → signed → in-flight → renewal-window → renewed/terminated. Every transition signed.
Renewal alerts at three windows, assigned to a named owner. Escalation if not acknowledged.
Flag auto-renewing contracts. Alert before the renewal triggers, not after.
Annual spend tracked against the services each contract supports. Concentration risk visible.
Signed PDFs, schedules, amendments — versioned, searchable, retention-governed.
Every change immutable. Disputes are settled by reading the trail, not reconstructing it.
The most common contract management failure is not a complex legal dispute. It is a renewal clause that auto-triggered at the supplier’s preferred rate because nobody noticed the 90-day notice window had passed. The cost is measurable: an unfavourable multi-year rate locked in, leverage lost, and a renegotiation that starts from a worse position.
FCA-regulated organisations are also required under PS21/3 to maintain written contracts with all third parties supporting important business services. Those contracts must be accessible — not just archived. When a regulatory review arrives, the question is not whether a contract exists, but whether it can be produced quickly and whether it maps clearly to the service it governs.
HelixGate contract lifecycle management is not a document repository. Every contract is linked to the supplier, the services it covers, and the business case that approved the relationship. Renewal dates trigger automated alerts at configurable notice periods. Surviving obligations — confidentiality, data handling, key person clauses — are tracked against the contract record, not buried in a PDF.
For procurement, legal, and risk teams operating in regulated environments, this means a single source of truth that does not depend on who last updated the spreadsheet. Contract status visible in the governance dashboard. Renewal risk visible before it becomes renewal failure.
Bring your top ten contracts — we’ll walk you through the lifecycle, alerts, and spend roll-ups in 30 minutes.
