The EU AI Act is live. If your organisation deploys AI — even through third-party tools — you need to classify risk, assess impact, and report incidents. HelixGate connects AI governance to the data you already maintain — your services, your suppliers, your contracts. No new registers to maintain. No duplicate data entry.
The EU AI Act establishes a risk-based framework for AI systems operating in or affecting EU citizens. Every organisation deploying AI — whether built in-house or procured from a vendor — faces obligations that vary by risk classification. High-risk systems require conformity assessments, impact assessments, incident reporting, and ongoing monitoring.
"Regulators are not asking whether you use AI. They are asking whether you know which AI systems you operate, what risk class each carries, and whether your governance processes are documented, current, and evidenced."
Social scoring, real-time biometric surveillance in public spaces, subliminal manipulation. Banned outright.
AI in critical infrastructure, employment, education, essential services. Full conformity assessment, impact assessment, incident reporting, and post-market monitoring required.
Chatbots, deepfakes, emotion recognition. Users must be informed they are interacting with an AI system.
Spam filters, AI-enabled search, recommendation systems. Voluntary codes of conduct encouraged.
Each area of EU AI Act obligation, connected to the governance data your organisation already maintains.
Flag any service as an AI system and assign its risk class. Classification connects to your existing service catalogue — owner, lifecycle, supplier, and governing contracts.
Structured Fundamental Rights Impact Assessment with approval tracking and immutable audit trail. Required for high-risk AI systems that affect people's rights.
Log AI incidents with severity classification. Serious incidents trigger the 15-day regulatory reporting deadline with countdown tracking.
Schedule and track periodic reviews of live AI systems. Monitoring plans attach to the relevant service record with full audit trail.
Catalogue the foundation models your organisation uses and link them to the services that depend on them. Surface downstream impact when a model changes.
Service catalogue data, supplier risk, contract expiry, architectural decisions — all connected. No spreadsheets. No separate registers.
AI Governance connects to the data you already maintain — eliminating separate registers and ensuring compliance evidence is always current.
Flag any catalogued service as an AI system. Owner, tier, lifecycle status, and dependencies carry through. Your service catalogue becomes the register.
Suppliers who provide AI systems are already in your register with risk ratings and due-diligence status. AI Governance surfaces this during classification and assessments.
Contracts governing AI systems are tracked with renewal alerts. AI records link to their contracts, making expiry visible alongside compliance obligations.
Decisions about AI adoption or model selection are governed through HelixGate's ADR workflow and linked to AI system records — traceable from principle to compliance evidence.
A single view of every AI system — risk class, assessment status, monitoring schedule, incident history. Evidence available for regulatory inspection without reconstruction effort.
Impact assessment workflows structured for DPO review. The connection between AI systems and fundamental rights is documented, tracked, and immutably recorded alongside your data protection activities.
Confidence that every AI system is classified, every high-risk system assessed, and every incident tracked to deadline. Compliance posture visible at board level on demand.
Risk classification, impact assessment, incident reporting, monitoring, and model register
AI system records connect to data processing and fundamental rights obligations
Every classification, assessment, and incident is permanently recorded
AI governance activity captured in the same immutable audit log as all platform activity
Evidence — generated automatically. Every assessment, every incident record, every monitoring review, every risk classification — logged with actor identity, timestamp, and outcome. When a regulator asks, HelixGate produces the evidence. Nothing to reconstruct.
Required for high-risk AI systems deployed by public bodies, banks, insurance companies, and hospitals. HelixGate provides a structured workflow for completing, reviewing, and approving FRIAs. Each assessment captures the rights considered, mitigations proposed, and the identity of the approver — all in the immutable audit trail.
Operators of high-risk AI must report serious incidents to the relevant authority within 15 days. Serious incidents include death, serious harm to health, critical infrastructure disruption, or infringement of fundamental rights. HelixGate tracks the countdown automatically when an incident is classified as serious.
Foundation models carry obligations around transparency, capability documentation, and systemic risk assessment. HelixGate's model register links each model to its dependent services, recording provider documentation, capability assessments, and systemic risk status.
High-risk AI systems require ongoing monitoring after deployment. HelixGate schedules periodic reviews attached to the relevant service record. Completed reviews are logged with reviewer identity, findings, and outcome.
Four tiers: Unacceptable (prohibited), High (full obligations), Limited (transparency), and Minimal (voluntary). Classification is stored against existing service catalogue records so owner, lifecycle, supplier, and contract data carry through without re-entry.
The regulation is in force. Prohibitions on unacceptable-risk AI apply first, followed by high-risk obligations across 2025-2027. Organisations should be classifying their AI systems and establishing governance processes now.
Your service catalogue becomes your AI system register. Flag any service as an AI system and the existing data carries through automatically.
AI provider risk ratings, due-diligence status, and contact records surfaced during classification and impact assessments.
Contracts governing AI systems linked to AI records, making expiry visible in the context of compliance obligations.
Meet EU AI Act obligations without building a parallel compliance infrastructure. HelixGate connects AI governance to the data you already maintain.